United FC Inc. Bylaws
Article 1: Title
The title of the organization is United F.C. Inc. It is located at 308 Lingle Street, Osceola Mills, PA 16666.
Article 2: Mission
The mission of United F.C. is to promote and strengthen the sport of soccer in the greater Philipsburg area and beyond.
Article 3: Size, Term and Creation of Board
The United FC board shall consist of seven adult members elected to annual terms. Reorganization shall take place the first Tuesday of January each year. A steering committee consisting of adults in the interested soccer community shall nominate and elect board members by majority vote. Duly elected board members shall nominate and elect officers from among their number.
Article 4: Board of Directors
The United F.C. Board of Directors shall have four elected officers, consisting of President, Vice-President, Secretary and Treasurer along with three Director / Trustees.
A. The President shall set the agenda for and preside over official meetings of the UFC board. The President shall have the authority to sign checks or otherwise conduct UFC business expressly permitted by the board. The President may not take unilateral actions not tabled in meetings of the general board.
B. The Vice-President shall exercise all powers of the President should the President be unavailable for any reason to fulfill those duties.
C. The Secretary is charged with keeping an exact record of meeting agendas, proceedings, exact wording of motions and resultant votes of the board for posterity. The Secretary is charged with placing all required legal notices in a media outlet of record. The Secretary is charged with filing a written meeting report reflecting all of the above in an official and available "report book" which shall be filed with the UFC documents of incorporation for posterity.
1. The Secretary may serve as an authorized signator of checks for official UFC business.
D. The Treasurer is charged with overseeing all monetary transactions of the UFC, making regular reports of finances to the board to be recorded in meeting minutes, with filing and retention for posterity of tax reports, with issuing and recording authorized payments.
E. The Board of Directors shall conduct the official business of United F.C. Inc. by majority vote.
F. The Safety Officer shall be a member of the board in charge of compliance and execution of United F.C.'s Risk Management Policy.
Article 5: Meetings, Quorum and Change of By-Laws
A. Regular board meetings shall be held the first Tuesday of January, February, March, August and September. Additional meetings and committee meetings may be arranged on an as needed basis.
B. A quorum needed for business shall be a majority of the board members.
C. Change of By-Laws: The UFC By-Laws can be changed by a majority in favor. Changes to the bylaws must be read in full at one official meeting of the board and ratified by a majority at the next meeting.
D. Voting in Absentia shall be allowed by any written means including but not limited to correspondence, email, text and the like.
Article 6: Leaving the Board of Directors; A board member may resign by submitting a letter of resignation.
Article 7: Membership
A. UFC shall develop a membership role consisting of the following:
1. All officers and board members of the club.
2. All committee members of the club.
3. All officials who affiliate with United F.C. Inc.
4. All players and parents of minor players affiliated with the club.
5. All alumni of United F.C. Inc.
B. Voting Members shall be adults in the following categories:
1. All officers and board members of the club.
2. All committee members of the club.
3. All officials who affiliate with the club.
4. Adult players and parents of minor players affiliated with the club who have attended any three board or committee meetings in the previous 12 months.
5. Alumni of United F.C. Inc. who have attended any three board or committee meetings in the previous 12 months.
Article 8: Termination of Membership
A. The Board of Directors may remove any director / trustee / member / volunteer or anyone otherwise associated with the club at any time if, in its judgment, the best interests of the club would be served hereby. However, officers elected by the members may not be removed except by the members, but the authority of such officer to act as an officer may be suspended by the Board for Cause.
Article 9: Working Committees
A. UFC shall conspire toward its mission by the formation of committees as deemed necessary by the board. Said committees may include but are not limited to Groundskeeping and Facilities, Coaching, Membership, Officiating, Concession / Fundraising, Web-Design and ECommerce, Affiliations etc. The working committees will report at each regular board meeting and shall be created, populated and maintained as needed by board vote.
B. Committee Heads shall keep attendance of all meetings and submit same to the board Secretary in order to maintain accurate voting membership roles.
Article 10: Hearings, Discipline and Appeals Process:
A. United F.C. recognizes the rights of its members to have a fair hearing regarding any matter of discipline; the club also recognizes the right of its members to appeal any decision made by UFC pertaining to them directly.
1. All disciplinary hearings shall be held using the following procedures: All hearings shall be heard by a hearing panel appointed by the president with the approval of the Board of Directors. The accused shall be notified in writing as to the date, time, location and reason for the hearing, as well as all evidence to be presented against them in accordance with USSF Bylaw 701. Notice shall be provided by certified mail no less than 14 days prior to the scheduled date. The accused shall have the right to present evidence in defense, use the help of counsel, and confront their accuser. The decision of the hearing panel shall be mailed by certified mail within 10 days of the hearing date. The decision should include all evidence considered and the reasoning for the decision.
2. Appeal of the disciplinary hearings shall be held using the following procedures: Appeals of disciplinary matters shall be made in writing by certified mail to the Board of Directors within 10 days upon receipt of the findings of the hearing panel. The Board of Directors must schedule the appeal hearing within 30 days of the receipt of the appeal. The appeal hearing must afford all parties involved the same privileges as outlined in the disciplinary hearings section of this item. The findings of the appeal hearing shall be mailed by certified mail within 10 days of the hearing date. The decision should include all evidence considered and the reasoning for the decision. All decisions of the Board of Directors will be final.
3. Appeals of non-disciplinary decisions shall be heard by the Board of Directors. The appeal must be made in writing by certified mail to the Board of Directors. The letter should include the reason for the appeal and any evidence believed to be relevant to the issue at hand. A hearing shall be scheduled within 30 days of receipt of the appeal; issues that are subject to a deadline must be dealt with prior to that deadline. The appeal hearing must allow all parties to present evidence on their behalf. The finding of the appeal hearing shall be mailed by certified mail within 10 days of the hearing date. The decision should include all evidence considered and the reasoning for the decision. All decisions of the Board of Directors will be final.
Article 11: Risk Management
A. United F.C. recognizes the need for a comprehensive risk management program to protect the club and its employees.
1. All employees and volunteers must supply the club with current Act 34 and 35 documents from the Commonwealth of Pa.
2. All employees and volunteers agree to always have another adult with them when working with children.
3. United F.C. will develop a schedule to provide adult supervision on the playground for younger children during all club activities.
4. United F.C. will use the following safety standards for all games and practices:
- All goals shall be anchored at all times.
- The field shall be checked for debris and uneven playing surface. Debris shall be cleared before use; playing surface issues shall be given to the Field Manager and activity moved away from the dangerous area.
- All United F.C. teams shall have a med kit with them at all practices and games.
Article 1: Title
The title of the organization is United F.C. Inc. It is located at 308 Lingle Street, Osceola Mills, PA 16666.
Article 2: Mission
The mission of United F.C. is to promote and strengthen the sport of soccer in the greater Philipsburg area and beyond.
Article 3: Size, Term and Creation of Board
The United FC board shall consist of seven adult members elected to annual terms. Reorganization shall take place the first Tuesday of January each year. A steering committee consisting of adults in the interested soccer community shall nominate and elect board members by majority vote. Duly elected board members shall nominate and elect officers from among their number.
Article 4: Board of Directors
The United F.C. Board of Directors shall have four elected officers, consisting of President, Vice-President, Secretary and Treasurer along with three Director / Trustees.
A. The President shall set the agenda for and preside over official meetings of the UFC board. The President shall have the authority to sign checks or otherwise conduct UFC business expressly permitted by the board. The President may not take unilateral actions not tabled in meetings of the general board.
B. The Vice-President shall exercise all powers of the President should the President be unavailable for any reason to fulfill those duties.
C. The Secretary is charged with keeping an exact record of meeting agendas, proceedings, exact wording of motions and resultant votes of the board for posterity. The Secretary is charged with placing all required legal notices in a media outlet of record. The Secretary is charged with filing a written meeting report reflecting all of the above in an official and available "report book" which shall be filed with the UFC documents of incorporation for posterity.
1. The Secretary may serve as an authorized signator of checks for official UFC business.
D. The Treasurer is charged with overseeing all monetary transactions of the UFC, making regular reports of finances to the board to be recorded in meeting minutes, with filing and retention for posterity of tax reports, with issuing and recording authorized payments.
E. The Board of Directors shall conduct the official business of United F.C. Inc. by majority vote.
F. The Safety Officer shall be a member of the board in charge of compliance and execution of United F.C.'s Risk Management Policy.
Article 5: Meetings, Quorum and Change of By-Laws
A. Regular board meetings shall be held the first Tuesday of January, February, March, August and September. Additional meetings and committee meetings may be arranged on an as needed basis.
B. A quorum needed for business shall be a majority of the board members.
C. Change of By-Laws: The UFC By-Laws can be changed by a majority in favor. Changes to the bylaws must be read in full at one official meeting of the board and ratified by a majority at the next meeting.
D. Voting in Absentia shall be allowed by any written means including but not limited to correspondence, email, text and the like.
Article 6: Leaving the Board of Directors; A board member may resign by submitting a letter of resignation.
Article 7: Membership
A. UFC shall develop a membership role consisting of the following:
1. All officers and board members of the club.
2. All committee members of the club.
3. All officials who affiliate with United F.C. Inc.
4. All players and parents of minor players affiliated with the club.
5. All alumni of United F.C. Inc.
B. Voting Members shall be adults in the following categories:
1. All officers and board members of the club.
2. All committee members of the club.
3. All officials who affiliate with the club.
4. Adult players and parents of minor players affiliated with the club who have attended any three board or committee meetings in the previous 12 months.
5. Alumni of United F.C. Inc. who have attended any three board or committee meetings in the previous 12 months.
Article 8: Termination of Membership
A. The Board of Directors may remove any director / trustee / member / volunteer or anyone otherwise associated with the club at any time if, in its judgment, the best interests of the club would be served hereby. However, officers elected by the members may not be removed except by the members, but the authority of such officer to act as an officer may be suspended by the Board for Cause.
Article 9: Working Committees
A. UFC shall conspire toward its mission by the formation of committees as deemed necessary by the board. Said committees may include but are not limited to Groundskeeping and Facilities, Coaching, Membership, Officiating, Concession / Fundraising, Web-Design and ECommerce, Affiliations etc. The working committees will report at each regular board meeting and shall be created, populated and maintained as needed by board vote.
B. Committee Heads shall keep attendance of all meetings and submit same to the board Secretary in order to maintain accurate voting membership roles.
Article 10: Hearings, Discipline and Appeals Process:
A. United F.C. recognizes the rights of its members to have a fair hearing regarding any matter of discipline; the club also recognizes the right of its members to appeal any decision made by UFC pertaining to them directly.
1. All disciplinary hearings shall be held using the following procedures: All hearings shall be heard by a hearing panel appointed by the president with the approval of the Board of Directors. The accused shall be notified in writing as to the date, time, location and reason for the hearing, as well as all evidence to be presented against them in accordance with USSF Bylaw 701. Notice shall be provided by certified mail no less than 14 days prior to the scheduled date. The accused shall have the right to present evidence in defense, use the help of counsel, and confront their accuser. The decision of the hearing panel shall be mailed by certified mail within 10 days of the hearing date. The decision should include all evidence considered and the reasoning for the decision.
2. Appeal of the disciplinary hearings shall be held using the following procedures: Appeals of disciplinary matters shall be made in writing by certified mail to the Board of Directors within 10 days upon receipt of the findings of the hearing panel. The Board of Directors must schedule the appeal hearing within 30 days of the receipt of the appeal. The appeal hearing must afford all parties involved the same privileges as outlined in the disciplinary hearings section of this item. The findings of the appeal hearing shall be mailed by certified mail within 10 days of the hearing date. The decision should include all evidence considered and the reasoning for the decision. All decisions of the Board of Directors will be final.
3. Appeals of non-disciplinary decisions shall be heard by the Board of Directors. The appeal must be made in writing by certified mail to the Board of Directors. The letter should include the reason for the appeal and any evidence believed to be relevant to the issue at hand. A hearing shall be scheduled within 30 days of receipt of the appeal; issues that are subject to a deadline must be dealt with prior to that deadline. The appeal hearing must allow all parties to present evidence on their behalf. The finding of the appeal hearing shall be mailed by certified mail within 10 days of the hearing date. The decision should include all evidence considered and the reasoning for the decision. All decisions of the Board of Directors will be final.
Article 11: Risk Management
A. United F.C. recognizes the need for a comprehensive risk management program to protect the club and its employees.
1. All employees and volunteers must supply the club with current Act 34 and 35 documents from the Commonwealth of Pa.
2. All employees and volunteers agree to always have another adult with them when working with children.
3. United F.C. will develop a schedule to provide adult supervision on the playground for younger children during all club activities.
4. United F.C. will use the following safety standards for all games and practices:
- All goals shall be anchored at all times.
- The field shall be checked for debris and uneven playing surface. Debris shall be cleared before use; playing surface issues shall be given to the Field Manager and activity moved away from the dangerous area.
- All United F.C. teams shall have a med kit with them at all practices and games.
